The General Evaluator evaluates everything that takes place during the club meeting, that is not otherwise and delivers a report later in the meeting. As General Evaluator, according to Toastmasters, you are meant to do the following:
Before the meeting, was the room and equipment set up in time? were the guests welcomed on arrival and were they informed about the format of the meeting?
Meeting Opening, was the presiding officer prepared and organised? Did the meeting start on time? Was everyone properly introduced? Was the Toastmaster properly introduced?
Did the Toastmaster fill all roles prior to the meeting
Did the Toastmaster introduce and explain the meetings theme
Did the Toastmaster introduce the General Evaluator
Did the Toastmaster introduce the Topics master
Did the Toastmaster introduce the Grammarian
Was the Grammarian prepared and did they introduce their role in the allowed time
Did the Grammarian properly introduce the word of the day
Was the word of the day fitting, challenging and appropriate for the meeting
Frequently, the Grammarian and Ah Counter roles are treated like one role.
Did the Toastmaster introduce the Ah Counter
Was the Ah Counter prepared and did they introduce their role in the allowed time
Did the Toastmaster introduce the Timer
Was the Timer prepared and did they introduce their role in the allowed time
Was the purpose and timing of Table Topics properly explained
Was the topic appropriate and did it fit the meeting theme
Did the toastmaster call on people who did not have meeting roles first
Were guests invited to participate
Did the topics master track time to keep to the agenda
Was control properly returned to the Toastmaster
- Ensure other evaluators know their tasks and responsibilities.
- Explain the purpose and benefits of evaluations to the group.
- Identify and confirm meeting assignments with the timer, grammarian and Ah-Counter.
- Confirm the club meeting program and/or checklist with the Toastmaster.
- During the meeting, take notes and report on all club proceedings to evaluate things such as timeliness, enthusiasm, preparation, organization, performance of duties, etc.
At the start of the meeting, you stand up and say something along the lines of:
Hello Madam/Mr President, Madam/Mr Toastmaster, fellow Toastmasters and welcome guests. The purpose of the General Evaluator is to evaluate everything during the meeting. I will evaluate all the roles that have not already been evaluated, to do this, I will be looking for good example of preparation, organisation, delivery, enthusiasm, observation and performance of duties, at the end of the meeting I will give my report.
Thank you Madam/Mr Toastmaster